A. Withdrawal from a class:
Students who must withdraw either from a course or from the University may do so by using the University's web registration system. Students unable to use the web registration system should contact their home school/college office, whether in person or by phone. Withdrawals processed via the web or through direct contact with the home school/college office are effective the day on which they are made. Simply ceasing to attend, or notifying the instructor, or nonpayment of tuition, does not constitute an official withdrawal from class and will result in academic as well as financial penalty.
B. Withdrawal from all classes:
- Withdrawal from the university:
In most cases, students wishing to withdraw from the university during a term must fill out an on-line form (whether from home or in the school/college office) and submit it to the student's home school/college. Students who are physically unable to contact the university may designate someone to act on their behalf. The student's official withdrawal date will be the date the form is received by that office.
- Students who appear to be eligible to enroll but don't register.
A student's status at the university will be changed to "discontinued" if:
- There is no activity for three consecutive quarters (or for Law two semesters), excluding summers. In these cases students must seek readmission.
- No progress has been made towards their degree for three consecutive terms, excluding summers. (Candidates for theses and students on year-long study abroad programs are excluded from this rule.) In these cases, students must meet with a college academic advisor to get permission to register and or readmission.
C. Leave of Absence
These come under three headings: personal, military, and medical. The Music and Theatre Schools already have leave of absence policies in place.
Any student wishing to take a leave of absence must complete a "Leave of Absence Application." Students may complete the online form from home, or by visiting their home school/college office.
- Military: Students called for military service should fill out an on-line "Military Leave Form." Upon their return, they will meet with an academic advisor to discuss resuming their studies.
- Non-military leaves of absence are for at most one year and non-renewable during the student's career.
- Military leaves are variable depending on their orders.
D. Graduation Separation
Students must have completed all requirements by the last day of term for which they apply for degree conferral.
In the normal course, students will receive their diplomas 8-10 weeks after the date of degree conferral.
The university's responsibility is to confer the degree and identify the student as "graduated" within 30 days of the end of the term in which they complete all the requirements for their degree.
E. Late Withdrawals and Additions
- Decision-making for late withdrawals resides primarily in the Withdrawal Appeals Committee, chaired by the Dean of Students, for personal/medical issues; and in the School/College Offices for all other issues. These principles underlie the decision-making processes:
All policies are driven by academic concerns.
- Decisions are guided by the best interests of the students.
- Decisions will be made in compliance with federal regulations.
Restrictions on requesting approval for late withdrawal
Requests for late withdrawals from one or more courses in a given quarter must be submitted to either the student's home School/College Office or the Withdrawal Appeals Committee by the following deadlines.
Autumn Quarter: Last day of the last final exam of the subsequent winter quarter.
Winter Quarter: Last day of the last final exam of the subsequent spring quarter.
Spring Quarter: The end of the second week of the subsequent autumn quarter.
Summer Terms: Last day of the last final exam of the subsequent autumn quarter.
For the College of Law:
Autumn Semester: Last day of the last final exam of the subsequent spring semester.
Spring Semester: The end of the second week of the subsequent autumn semester.
Summer Semester: Last day of the last final exam of the subsequent autumn semester.
During their college career, students may be allowed one medical/personal approved administrative withdrawal and one college office administrative withdrawal, each for one or more courses in a single term.