If the University determines that an Administrative Hearing is appropriate, the University will take reasonable measures to ensure that the first session of the Administrative Hearings takes place within five business days of when a referred student is first notified of the conduct charge. However, the University reserves the right to extend this time limit, in its sole discretion, in order to ensure a proper review of all relevant material. A mutually convenient time for the Administrative Hearing will be decided upon. If necessary, and at the discretion of the Administrative Hearing Officer, an Administrative Hearing may take place over the telephone and/or video conferencing.
The actual Administrative Hearing will proceed as follows:
- The incident report(s) will be reviewed by the Administrative Hearing officer.
- The Administrative Hearing officer and student will discuss the alleged violation(s) that occurred.
- The student will have an opportunity to give a statement about the incident, including an admission or denial of the alleged violations.
- The student will submit Witness names to give statements and be questioned by the Administrative Hearing officer. (See Explanation of Important Aspects of the Student Conduct Process—Witnesses.)
- The Administrative Hearing officer will review any relevant information and discuss the incident with the student.
- After the Administrative Hearing officer has examined all of the information and heard from all of the approved Witnesses, the Administrative Hearing officer will determine that the student is or is not in violation of the Code expectation or other policy outlined.
- If the Administrative Hearing officer finds the student in violation, they will determine the appropriate sanctions. Any sanctions imposed become effective immediately unless otherwise stipulated. Sanctions imposed by an Administrative Hearing officer may be appealed in accordance with the procedures detailed in the Conduct Appeals Procedures. Students will be informed of these Conduct Appeals Procedures, including to whom a request for an appeal should be directed, at the conclusion of the Administrative Hearing. The University will take reasonable measures to notify the complainant and referred student of the outcome and sanctions in writing within five business days of the last session of an Administrative Hearing. However, the University reserves the right to extend this time limit, in its sole discretion, in order to ensure a proper review of all relevant material. The University will place all appropriate information in the referred student’s conduct file.
The Administrative Hearing officer will hold as many meetings as necessary to ensure a fair disposition of the case. If a referred student fails to attend an Administrative Hearing or otherwise participate in the process, the Administrative Hearing officer may decide the case based on the information available at the time. Any imposed sanctions will be effective immediately unless otherwise stipulated.